Privacy Policy
You are providing your information to Brent Council's Libraries Culture and Heritage
Department. The Council’s Data Protection Officer can be contacted via
You will also be providing your information to BookingsPlus which is operated by Kajima
Partnership Limited.
Your information is collected for the purpose of processing and managing venue hire
applications at Brent libraries.
The categories of personal data that will be processed include: name, contact details,
address, email address and any other personal data submitted in support of the venue
hire applications.
Your information will be shared with the following organisations:
BookingsPlus which is operated by Kajima Partnerships Limited
Website used to book and pay for the hire of the venues.
Information will include any details provided on the booking form by the person hiring the venue.
Libraries, Culture and Heritage team
For information on the hiring of the venues.
The council obtains information from the following sources:
BookingsPlus which is operated by Kajima Partnerships Limited
Information submitted by making a venue hire application.
Your information shall be processed for the duration of the venue hire and retained for
as long as necessary in line with statutory retention periods.
Brent Council does not process your information with third countries outside of the UK
or EU zone without the safeguards being in place that are equivalent to the Data
Protection Act 2018 or the General Data Protection Regulations (UK GDPR).
Brent Council is required by law to protect the public funds it administers. We may use
any of the information you provide to us for the prevention and detection of crime. We
may also share this information with other bodies responsible for auditing or
administering public funds including the Public Sector Audit Appointments Ltd,
National Audit Office, Financial Reporting Council, Cabinet Office, the Department for
Work and Pensions, and other local authorities, HM Revenue and Customs, and the
Police.
In addition to undertaking our own data matching to identify errors and potential frauds,
we are required to take part in national data matching exercises undertaken by the
National Fraud Initiative. The use of data by the National Fraud Initiative in a data
matching exercise is carried out under the Local Audit and Accountability Act, 2014. It
does not require the consent of the individuals concerned.
If you are dissatisfied with the processing of your information, you can raise your
concern with the council’s Data Protection Officer - [email protected]
You have the right to lodge a complaint with the Information Commissioner’s Office